Case Study Comprehensive Emergency Management Support Michigan State Police (MSP) and Emergency Management and Homeland Security Department (EMHSD)
Challenge
Following the COVID-19 pandemic, the State of Michigan required an AAR/IP that identified both strengths and areas of improvement. They also requested recommendations to support the remainder of the response and recovery as well as
future infectious disease emergencies. Additionally, the State was in need of the THIRA toolkit and Pandemic Planning and Toolkit to ensure readily available solutions for future disasters that may affect its communities.
Solutions
Threat and Hazard Identification and Risk Assessment (THIRA) Update Between May through August 2022, Tidal Basin gathered existing policies, procedures, and data to inform the THIRA. We reviewed relevant After-Action Reports (AARs), and documented lessons learned that highlighted specific capability challenges, utilizing the data gathered from surveys and subject matter experts (SMEs) to determine capability gaps. Tidal Basin developed scenario context descriptions that would challenge the state’s capabilities to respond to the threats and hazards of concern. These scenarios allowed our team to assist the state in setting targets that reflect the level of capability the State of Michigan plans to achieve over time. We worked with the Project Sponsor and Planning Team to identify the “worst case” impact a threat or hazard may have on the state. Tidal Basin provided an updated product that assessed the most significant impacts of threats and hazards and reestablished capability targets to manage them. The updated THIRA identified capability gaps that Tidal Basin and the state strategized how best to close. COVID-19 After-Action Report/Improvement Plan Tidal Basin supported the MSP/EMHSD with the facilitation and development of a comprehensive AAR/IP for the state’s response to COVID-19, both internally with respect to continuity and operations and externally in response to the risk and impact on the public and its support of public/private partnerships. The project’s goal was to develop an AAR/IP that identifies strengths and areas for improvement, providing the state with recommendations to support ongoing response and recovery efforts as well as future infectious disease emergencies. The Tidal Basin team gathered and reviewed relevant data to determine trends, challenges, and best practices specific to the state’s preparedness for, and response during, the COVID-19 pandemic. The team also worked directly with experts from Arizona State University to assist with survey processing, statistical analysis of survey results, and modeling of key findings.
COVID-19 Disaster Recovery Program Support Tidal Basin provided technical and administrative support for the state’s FEMA Public Assistance (PA) grant program. We reviewed Project Worksheets (PWs), developed standard operating procedures (SOPs) and closeout protocols, and supported the State Public Assistance Officer with other tasks as needed. Pandemic Planning and Toolkit Tidal Basin updated 10 of the State’s Emergency Management and Homeland Security plans to incorporate elements for pandemics and infectious disease outbreaks. In addition to updating existing plans for the full life cycle of a pandemic, we provided a series of toolkits that could be implemented at both the state and local levels covering areas such as Preparedness, Essential Functions and Services, and Case Management. The final component of this project provided templates for training, planning, drills and exercises, and executive outreach. These materials were designed to inform local emergency managers on what to expect in terms of support from state partners and encourage emergency management and public health officials to work as a cohesive unit when facing the impacts of a pandemic. Statewide Hazard Mitigation Support The state contracted Tidal Basin to provide mitigation support to apply for FEMA’s Hazard Mitigation Assistance (HMA) grants, including Building Resilient Infrastructure and Communities (BRIC) and the Flood Mitigation Assistance (FMA) grant program. We will also support any Hazard Mitigation Grant Program (HMGP) applications. Our scope included the development of Benefit Cost Analysis (BCAs) and coordinating with the state and local jurisdictions to gather data needed to complete the BCAs for HMA applications. We also coordinated closely with stakeholders to answer RFI related to BCAs.
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